β±οΈ Timesheet Calculator
Enter daily clock-in and clock-out times. Get weekly hours, overtime, and total pay.
Estimated Gross Pay
How to Use This Timesheet Calculator
Enter your hourly rate once, then fill in clock-in time, clock-out time, and unpaid break minutes for each day you worked. The calculator totals your week, splits regular hours from overtime, and estimates your gross pay.
Enter your hourly pay rate at the top.
For each day, enter clock-in and clock-out times plus unpaid break minutes. Leave a day blank if you did not work it.
Read the results: total hours, regular hours, overtime hours, and estimated pay, with a per-day breakdown below.
Remember the figures are estimates for planning only, not payroll or tax advice.
How Overtime Pay Is Calculated
Federal law sets overtime at time and a half for hours beyond 40 in a workweek. The rate applies to your regular hourly wage: at $20 per hour, overtime pays $30 per hour. Overnight shifts work too: if clock-out is earlier than clock-in, the tool assumes you worked past midnight and adds 24 hours. Unpaid breaks are subtracted from each day before the weekly total is calculated.
Worked Example
Say you work Monday through Friday, 9:00 to 17:00, with a 30 minute unpaid lunch each day. Each day is 8 hours minus 0.5, or 7.5 hours. Five days give 37.5 hours. Add a Saturday shift from 9:00 to 13:00, which is 4 hours with no break. The weekly total is 37.5 + 4 = 41.5 hours. The first 40 hours are regular, and 1.5 hours are overtime. At $20 per hour: regular pay = 40 x 20 = $800, overtime pay = 1.5 x 30 = $45. Total estimated pay = $845.
Estimates for Planning Only
This calculator estimates gross pay from the hours and rate you enter. It does not subtract income tax, Social Security, Medicare, state taxes, retirement contributions, or health insurance premiums, so your take home pay will be lower. It uses the federal 40 hour weekly overtime rule and does not cover state rules like California daily overtime, shift differentials, holiday pay, or salaried exempt roles. Treat the numbers as a planning estimate, not payroll or tax advice, and confirm the final figures with your employer or payroll provider.
Frequently Asked Questions
How is overtime calculated?
In the US, the Fair Labor Standards Act sets overtime at 1.5 times the regular hourly rate for hours worked beyond 40 in a single workweek. This calculator applies that rule: the first 40 hours are paid at the regular rate, and anything above 40 is paid at time and a half. Some states, like California, add daily overtime rules; this tool uses the federal weekly rule only.
Does the calculator handle overnight shifts?
Yes. If the clock-out time is earlier than the clock-in time, the calculator treats it as an overnight shift and adds 24 hours to the end time. For example, clocking in at 22:00 and out at 06:00 counts as 8 hours before breaks are subtracted.
Should I include unpaid breaks?
Unpaid meal breaks should be entered in the break minutes field so they are subtracted from the workday. Short paid breaks, usually under 20 minutes, count as work time under federal rules and should not be subtracted. When in doubt, enter what your employer treats as unpaid.
Is this the same as my paycheck?
No. This calculator estimates gross pay from hours and your hourly rate. It does not deduct income tax, Social Security, Medicare, state taxes, or benefits, so your actual paycheck will be lower. It is a planning estimate, not a payroll calculation.
What counts as a workweek?
A workweek is any fixed, recurring 7-day period your employer defines, such as Monday through Sunday. Overtime is based on hours within that week, not on a two-week pay period. Two weeks of 35 hours each do not create overtime, but one week of 45 does.